Wedding Planner Price Calculator

How much is a wedding coordinator?

Short answer: "wedding coordinator" in the US maps to three different service tiers, and the price swings roughly 15× across them. Day-of (or month-of) coordinator: $800–$3,000 (median ~$1,500). Partial-planning coordinator: $1,500–$6,000 (median ~$3,200). Full-service coordinator: $3,500–$15,000+ (median ~$5,500). Before you can get to a useful number, you have to decide which one you actually need — the biggest pricing mistake couples make is comparing a $1,500 day-of quote against a $6,000 partial quote as if they were the same product. The calculator below returns the flat-fee range for your tier, metro, and guest count.

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The three things "wedding coordinator" can mean

The title is used loosely in the US wedding industry. One vendor's "coordinator" is another's "planner," and in some markets — notably destination resorts and all-inclusive venues — "coordinator" gets used for what's functionally full-service planning. Before comparing quotes, anchor yourself to which of the three tiers a given proposal actually belongs to. In our dataset, scope tells you; title doesn't.

1. Day-of coordinator — $800–$3,000

The most literal use of the word. A day-of coordinator (sometimes marketed as "month-of" or "wedding-day coordinator" — month-of is the same product class with a longer 4–6-week handoff and runs $1,200–$3,500) takes the plan you've already built and executes it. Typical scope: a handoff meeting 4–6 weeks out, vendor confirmation calls, timeline creation, rehearsal coordination, and 8–12 hours on the wedding day running setup, the ceremony, and the reception. Total engagement is 25–50 hours. National flat-fee range is $800–$3,000 with a median around $1,500. NYC, SF Bay Area, DC, and Boston routinely hit $2,300–$7,000; Salt Lake City, Buffalo, and Kansas City start under $800. See day-of coordinator cost for the full metro-by-metro breakdown. For couples planning a 0–20-guest ceremony rather than a full reception, the right product is an elopement planner ($500–$2,500 planning, $1,500–$5,000 all-in) — different format, different price band.

2. Partial-planning coordinator — $1,500–$6,000

A partial coordinator (sometimes "partial planner" — same job) fills the gap between day-of and full-service. You've booked the venue and probably one or two major vendors; you want someone to source the remaining 2–4 vendors, build and manage the timeline, handle vendor communication for the last 3–6 months, and run the wedding day itself. Engagement is 60–120 hours. National flat-fee range is $1,500–$6,000 with a median around $3,200. Partial is the tier where the "coordinator" and "planner" labels diverge most — the same person will use either title on their website depending on what the market rewards. Read the scope document, not the title.

3. Full-service coordinator — $3,500–$15,000+

Outside a few destination markets, this job is usually called "full-service planner." But at all-inclusive resorts, Las Vegas chapels, and destination venues, the title "coordinator" often covers what's effectively 10–18 months of planning — venue sourcing, budget building, full vendor coordination, design direction, and wedding-day execution. Engagement is 150–250 hours. National flat-fee range is $3,500–$15,000+ with a median around $5,500. In NYC, LA, and SF Bay Area, full-service routinely starts at $9,000–$12,000 and runs past $20,000 for 200+ guest productions. See full-service wedding planner price for the metro breakdown — and destination wedding planner cost for the destination-specific layer (travel, marriage-license logistics, multi-day itinerary) that sits on top of the standard full-service fee.

Which coordinator type do you actually need?

The cleanest way to pick is to ask where you are in the planning timeline rather than what you'd like to spend. Three rules of thumb from the 105 proposals behind our dataset:

A useful anti-signal: any vendor who recommends a tier without first asking about your venue, guest count, and timeline is selling, not diagnosing. If they quote you without that information, assume the quote is a default package rather than a real estimate.

One more orthogonal question worth resolving before you compare quotes: a "venue coordinator" who comes included in the venue rental is a different role from any of the three tiers above. The venue coordinator runs the venue side of the day; a wedding coordinator runs the wedding. For when one replaces the need for the other (and when it doesn't), see wedding planner vs. venue coordinator.

What shifts the price inside each tier

Within a tier, two levers drive the final number. Metro is the larger of the two. A day-of coordinator in Salt Lake City starts at $500; the same tier in Washington DC starts at $2,300 — roughly a 5× spread for functionally identical work. Full-service shows the same pattern: $3,500 in secondary markets versus $9,000–$12,000 floors in NYC, LA, and SF Bay Area. For the full state-level breakdown, see wedding planner prices by state.

Guest count adds a multiplier on top. Under 75 guests is roughly 0.85× the baseline. 75–150 is 1.00× (the national median wedding is 117 guests). 150–250 is 1.20×. 250+ is 1.40× and usually adds a second on-site assistant at $350–$750 extra. Combine the two levers and a day-of coordinator for a 200-guest wedding in DC ($2,300 × 1.20 = $2,760) is a different product from a day-of for a 60-guest wedding in SLC ($500 × 0.85 = $425), even though both are "day-of coordination" on a rate card.

How coordinators bill — and what's included

The dominant US pricing model across all three tiers is flat-fee package pricing with guest-count bands. A minority of coordinators bill hourly ($75–$200/hr in the US) — most common for day-of scope. A handful of markets (Miami and Raleigh-Durham especially) use percentage-of-budget (10–20%) for full-service. See wedding planner fees for the four structures and how to normalize two quotes with different structures into an apples-to-apples comparison.

Regardless of structure, the coordinator's fee covers the coordinator's time — not the actual vendor invoices. Items typically billed on top: travel for destination weddings (adds 10–30% of package), a second on-site assistant for 150+ guests ($350–$750), day-of overtime at roughly 1.5× base rate, and design-only add-ons like custom signage or installations. Ask for a written scope document before signing; the difference between a $3,000 quote that covers everything above and a $3,000 quote that covers none is a $1,500–$2,500 surprise.

Get the price for your coordinator type and metro

Pick the metro closest to your venue. If your city isn't listed, use the national average.
Bucketed as <75 · 75–150 · 150–250 · 250+. Larger weddings cost more because coordinators add hours and often a second assistant.
Coordinator type

The three coordinator tiers, side-by-side

The three tiers almost every US coordinator publishes. Use these as the flat-fee benchmark whenever a proposal uses a different structure (hourly or percentage-of-budget).

Day-of coordination

What's included

    What you still do yourself

      Partial planning

      What's included

        What you still do yourself

          Full-service

          What's included

            What's typically a separate add-on

              Frequently asked questions

              How much is a wedding coordinator?

              It depends on which of three coordinator types you mean. Day-of (or month-of) coordination runs $800–$3,000 nationally with a median around $1,500. Partial-planning coordinators cost $1,500–$6,000 (median ~$3,200). Full-service coordinators — the job that most couples actually call a 'wedding planner' — cost $3,500–$15,000+ (median ~$5,500). Major metros like NYC, SF Bay Area, and Boston price at the top of each range; smaller markets like Salt Lake City or Kansas City sit at the floor.

              What's the difference between a wedding coordinator and a wedding planner?

              The terms overlap heavily in the US. 'Coordinator' most strictly means day-of or month-of execution — taking the plan you've already built and running it. 'Planner' most strictly means someone who builds the plan with you over 3–18 months, including vendor sourcing, budget, and design. In practice, many vendors use the titles interchangeably — especially at partial tier — so always read the scope document rather than relying on the job title.

              Do I need a day-of, partial, or full-service coordinator?

              Pick by where you are in the planning timeline. If your venue and main vendors are already booked and the wedding is under 6 weeks out, a day-of coordinator ($800–$3,000) is the right product. If the venue is booked but you still need to source 2–4 more vendors and want help the last 3–6 months, partial-planning coordination ($1,500–$6,000) fits. If you haven't booked the venue, or the wedding is destination, multi-vendor, or over 150 guests with no design direction yet, full-service ($3,500–$15,000+) is the right tier.

              What does a coordinator fee cover versus what's billed separately?

              The coordinator fee covers the coordinator's time, expertise, and on-site execution — not the actual vendor invoices (venue, catering, flowers, photography). Items that are almost always billed separately: travel for destination weddings, a second on-site assistant for 150+ guest weddings, day-of overtime past the contracted hours, and design-only add-ons like custom signage. Always ask for a written scope document before signing.

              Why does wedding coordinator price vary so much by metro?

              Metro is the biggest single driver after tier. A day-of coordinator starts at $500 in Salt Lake City and $2,300 in Washington DC — a 4–5× spread for functionally identical work. The drivers are local labor rates, venue complexity (union markets like NYC add coordination overhead), and demand density. Guest count adds a second multiplier on top: under 75 guests is 0.85× the baseline, 75–150 is 1.00×, 150–250 is 1.20×, and 250+ is 1.40×.