Wedding Planner Price Calculator

How much is a day-of coordinator?

Short answer: day-of wedding coordinators typically cost $800 to $3,000 nationally, with a median around $1,500. In major metros (NYC, SF Bay Area, Boston, DC) the range runs higher — often $2,000–$7,000. In smaller markets (Salt Lake City, Buffalo, Kansas City, St. Louis) the floor dips under $800. The calculator below returns the exact range for your metro and guest count.

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What "day-of" actually means (and what it doesn't)

Day-of coordination is a specific, limited service. You've already booked the venue, the caterer, the photographer, the florist, the DJ. You've already written the timeline and negotiated the contracts. What you're hiring is a professional to execute the plan in the final month, so that you aren't fielding a forgotten-linen crisis while your grandparents are walking down the aisle. Most coordinators call this "day-of," though many in practice start four to six weeks out and include the rehearsal — a detail some companies rebrand as "month-of coordination" with a $300–$700 premium for the extra weeks of vendor-confirmation work. Portland and Seattle planners in particular default to month-of language, which is why Pacific Northwest prices in our dataset look slightly lower than their cost-of-living peers. (For couples planning a small-format ceremony rather than a full reception, the structurally-equivalent variant is the elopement planner at $500–$2,500 for planning alone, $1,500–$5,000 all-in.)

The $1,500 median figure masks a huge spread. The Knot's 2025 Real Weddings Study pegs the national average at roughly $1,400. Thumbtack's 2025 marketplace data shows a typical range of $640–$1,993 with a $1,130 national average. Industry platforms like Zola, EventPlanning, and Loverly consistently cluster the typical band at $800–$3,000. When you see a single number quoted ("day-of coordinators cost $1,400"), that is the middle of a very wide distribution — not the number you'll actually pay.

What's included at the day-of tier

A day-of coordinator's job is execution, not planning. The standard scope across the industry:

Total hours typically run 25–50, with 8–12 of those on the wedding day itself. A second assistant is common for weddings over 150 guests, which drives the upper end of the price band.

What's NOT included — and why this matters for your budget

Day-of does not include vendor sourcing, design direction, budget creation, or contract review. If you don't have a venue yet, a day-of coordinator is the wrong product — you want partial planning ($1,500–$6,000 nationally) or full-service ($3,500–$15,000+). Couples who try to stretch a day-of hire into pre-wedding planning work usually burn the relationship and end up paying twice. The full wedding planner cost calculator lets you compare all three tiers side-by-side if you're unsure which you need, and the homepage calculator does the same thing by default. If you're not sure whether the word "coordinator" in a quote means day-of, partial, or full-service, see how much is a wedding coordinator for the tier-agnostic breakdown. If you're still on the fence about whether a $1,500 day-of coordinator is worth the spend, we break down the ROI math — ~30 hours bought back, roughly $50/hr effective — in is a wedding planner worth it? and the dollar-savings ledger in do wedding planners save you money. If your venue already includes a coordinator, see wedding planner vs. venue coordinator for whether to add a day-of coordinator on top.

How metro and guest count shift the price

Metro is the biggest single driver after tier. A day-of coordinator in Salt Lake City starts as low as $500; the same tier in Washington DC starts at $2,300 and reaches $7,000 at the top. That's a 14× spread for a functionally identical service. Guest count adds a multiplier on top: under 75 guests is 0.85× the baseline, 75–150 is 1.00×, 150–250 is 1.20×, and 250+ is 1.40×. Above 200 guests, most coordinators also add a second on-site lead. For a state-level view of how your market compares, the wedding planner prices by state table shows day-of ranges across every US state in our dataset. The calculator below gives you the specific number — the day-of tier is pre-selected so you can enter metro and guest count and get an answer in two clicks.

Calculator inputs

Pick the metro closest to your venue. If your city isn't listed, use the national average.
Bucketed as <75 · 75–150 · 150–250 · 250+. Larger weddings cost more because planners add hours and often a second assistant.
Service tier

The three planning tiers, side-by-side

If you're not sure which tier you need, this is how planners themselves draw the lines. Picking the right tier is often a bigger cost decision than picking the planner.

Day-of coordination

What's included

    What you still do yourself

      Partial planning

      What's included

        What you still do yourself

          Full-service

          What's included

            What's typically a separate add-on

              Frequently asked questions

              How much is a day-of coordinator?

              Nationally, day-of wedding coordinators typically cost $800 to $3,000, with a median around $1,500. In major metros like New York, San Francisco, Washington DC, and Boston the range runs higher — often $2,000 to $7,000 — while smaller or lower-cost metros like Salt Lake City, Buffalo, or Kansas City can start under $800.

              What does a day-of coordinator actually do?

              A day-of coordinator (sometimes called month-of or wedding-day coordinator) takes the plan you've already built and executes it. Typical scope: a handoff meeting 4–6 weeks out, vendor confirmation calls, timeline creation, rehearsal coordination, and 8–12 hours on the wedding day running setup, the ceremony, and the reception.

              What is NOT included in day-of coordination?

              Day-of does not include sourcing or booking vendors, design or aesthetic direction, budget management, or contract review. If you need any of those, you want partial planning or full-service — a different tier, not an upsell of day-of.

              How does guest count change the price?

              Most day-of coordinators price in guest-count bands. Typical multipliers: 0.85× for weddings under 75 guests, 1.00× at 75–150 (the national average is 117), 1.20× at 150–250, and 1.40× at 250+. Larger weddings often require a second assistant coordinator on-site, which drives the upper band.